Lets say you want to have a rule in outlook send to you only between specific times in the day.

• Only after 6pm and before 8am
• Only on your lunch hour
• When you are not at work

I will explain this by having emails forward to my cell phone, only when I am normally not at the office. (From 6pm-8am) This way, I will be able to receive important emails that may require special outside assistance.

In Microsoft Outlook 2010 messaging and collaboration client, you can set your own calendar work days and working hours. By default in Outlook 2010, the work week is set from Monday through Friday with a work day extending from 8 A.M. The first day of the week in Calendar is Sunday. Jan 02, 2013 Use Outlook as an automatic time tracking tool This hidden feature in Microsoft Outlook can log your tasks, emails, Office documents usage, and more.

What I do is:

• Create a special category called FWD
• Use other rules to set messages into the FWD category if I want them forwarded. (Explained Below)
• Then, create a rule to run last in the rules list called FWD Rule
• *Important Part* This will check the time on the messages, if it’s within the specified hours, it will forward the email (Explained Below)

Creating a Rule to set the FWD Category:
Your Rule Description should look something like this. The important part is that it is assigning it to the FWD Category:

The Rule that will email header* for UTC times. Make sure it’s assigned to the FWD category. And then FWD it:

* This should work on most emails, but if you want to look at the email header Right-click on the message in the Inbox and select Message Options.
* I included the 2011 and the colon to make it more specific.

UTC Time for 6pm – 8am:
Email Header contained:
X-OriginalArrivalTime: 18 Feb 2011 03:23:52.0368 (UTC)
So I searched for:

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How to define and change working hours / days / week in Outlook?

In Microsoft Outlook, the normal schedule time is from Monday to Friday every week and from 8:00 am to 5:00 p.m. every weekday by default. This schedule time is fit for most of users.

However, in some cases you may work in shifts, or you have to work on Saturday and Sunday. Of course you can drag the scrollbars and show the working period that fits for you every time.

Here we will provide you with a trick to change the working hours and working week in Microsoft Outlook easily, which let Microsoft Outlook show your workings hours and weekdays automatically without dragging the scrollbars.

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Change working hours and working week in Outlook 2010 and 2013

The first part is to show you the way to change working hours and working week in Microsoft Outlook 2010 and 2013.

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, please click the Calendar in the left bar.

Step 3: Go to the Work time section:

Change working hours

Set Work Schedule In Outlook

To change the working hours, please change the time in the Start time: box and End time: box.

For example, your working hours are from 1:00 p.m. to 10: 00 p.m., please select 1:00 p.m. in the Start time: box, and select 10:00 p.m. in the End time: box.

Change working week

To change the working week, please check the weekdays you work on, and uncheck the weekdays you do not work on in the Work week section.

Let’s say your working days are Monday, Wednesday, and Friday, please check the Mon., Wed, and Fri., and uncheck the Sun, True, Thu, and Sat.

Step 4: Click the OK button.

Then when you click the Calendar in the Navigation Pane, it will show your working hours and working week automatically. See the following screen shot:

Note: The custom working hours and working week will display automatically, when you are viewing your calendar in the View Mode of Day, Work Week, or Schedule View.

Change working hours and working week in Outlook 2007

In Microsoft Outlook 2007’s classic view, you can change the working hours and working week with following steps:

Step 1: Click the Tools > Options.

How To Add Work Schedule In Outlook

Step 2: In the Options dialog box, please click the Calendar Options button on the Preference tab.

Step 3: In the Calendar Options dialog box, go to the Calendar work week section, you can change the working hours and working week with the same method we talked about in Outlook 2010.

Step 4: Click OK buttons in each dialog box.

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Outlook Menu Preferences

• To post as a guest, your comment is unpublished.
  I work from 5am to 1:15pm I cannot find where it is possible to change the time on the work time to 15 minute increments
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  Is it possible to set a calendar shift for 3:00 PM to 3:00 AM?
  Also, when printing the calendar, can you change the work hours on the trifold style?
• To post as a guest, your comment is unpublished.
  I work 2 different sets of hours in a week, how can I set that?
• To post as a guest, your comment is unpublished.
  how to set work start time: 09:00PM and End Time: 6:00AM
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  How to set in shared calendar the time limits so that other users can not make appointment outside of 'working hours' ?
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  I am working in two periods,
  one that is from 8:30 to 11:30 summer - 8:00 to 11:30 other sessions (spring winter fall)
  another that is from 4:00 to 9:00
  how can I set those times in office 365 outlook webapp
  because i can see only one period
  best regards